Committees

Communications Committee

• Creates & Publishes Chapter Newsletter including the solicitation of articles, layout and design, and distribution
• Maintain and update Chapter Website
• Submit Meeting information to newspapers
• Responsible for all chapter communication
• Accept RVSP’s for Meetings
• Maintain social media sites
• Sponsorship and Advertisement sales for newsletter and website
• Photograph chapter events and maintenance of photo gallery

Community Outreach Committee

• Identify opportunities for community involvement
• Assist selecting community projects
• Make arrangements and communicate with the organizations in selecting projects
• Collect and deliver donated items

Education Committee

• Write RFP’s & select sites for monthly meetings
• Plans & coordinates program content & format
• Coordinates suitable speaker(s), meeting room setup (including AV) and greets speaker(s)/assists with needs
• Creates online evaluation survey and provides hyperlink for chapter distribution
• Provides analysis of evaluation survey results for monthly reporting
• Manages the Government Meeting Specialist (GMS) program

Fundraising Committee

• Generate ideas, plans, and organizes all fundraising events & silent auctions, bake sales etc…
• Set-up & staff day of fundraising event
• Solicit donations, prizes, sponsorships
• Establish donation forms & price point for silent auctions & sales

Hospitality & Mentoring Committee

• Staff Registration desk at monthly meeting and keep record of number of actual attendees
• Organize and make name tags prior to monthly meetings, order new nametags as needed
• Accept meeting fees
• Responsible for having greeter at the front door during registration
• Assign a buddy to the “guest” each meeting (if necessary)
• Update no show, walk-ins and un-paids
• Provide counts to president and communications

Membership Committee

• Processes new memberships
• Sends anniversary card reminder that membership renewal is coming
• Email contact hour form to members who attended monthly meeting
• Makes Reminder calls/emails to members who missed previous month’s meeting
• Makes phone call/email renewal reminder to chapter members 2 months prior to membership expiration
• Makes phone call/email reminder to chapter members 1 month prior to membership expiration
• Contact members if membership has dropped
• Prepare committee announcements for monthly e-blasts
• Email welcome letter with information to new members
• Follow up with guest who attended monthly meeting to join chapter 
• Submit membership-related newsletter articles 
  • Develop marketing literature, calendar & programs
  • Update membership list on website

Nominations, Awards, and Bylaws Committee

• Establishes criteria for individual member recognition and planner/supplier of the year awards
• Creates and organizes nomination forms – solicit potential nominations
• Prepare awards and make sure recipient(s) attends meeting to receive award
• Maintains Chapter by-laws and policies keeping them up to date with National